Katara can write interviews to your calendar and check when you're busy, so candidates only book times that suit you. Your team can also send hiring events to tools like Slack, Microsoft Teams and Notion.
Connect your calendar
Each person connects their own calendar. Katara supports Google Calendar and Outlook Calendar. Scheduling interviews and the team Calendar page need an active Teams subscription.
- Open Settings.
- Under Account, click Calendar.
- Next to Google Calendar or Outlook Calendar, click Connect.
- Sign in to your calendar account and allow access.
You can connect one calendar at a time. Connecting the other one replaces the first. To stop syncing, click Disconnect.
What syncs
- Interviews go to your calendar. When an interview is scheduled, Katara adds an event with the interviewers and candidates as guests. For video interviews, the event includes a meeting link from your calendar provider. Changes and cancellations update the event.
- Busy time blocks bookings. Under Calendars that block interviews, choose which of your calendars count. Busy time on them stops candidates from booking you. The calendar interviews are written to always counts. Click Save calendars when you're done.
- Busy time shows on the team calendar. On your team's Calendar page, your own busy times appear as Busy on your calendar next to scheduled interviews.
Katara reads only when you're busy. It doesn't copy your other events into Katara.
If nobody on an interview has a connected calendar, candidates get the invitation by email instead.
Set your team's interview hours
Admins set the hours candidates can book across the team.
- Open your team and click Team settings.
- Under People, click Availability.
- Set the Timezone and your Weekly hours.
- Optionally set a Buffer before an interview, Buffer after an interview, Minimum notice, a limit on interviews per day or week, and how far ahead people can book.
- Add Dates that differ for days with different hours.
- Click Save availability.
If a time isn't bookable, click Why isn't a time bookable? on the same page to find out.
Each person can also set their own hours, time away and travel under Settings > Availability. If they don't, the team's hours apply.
Connect other tools
Integrations send hiring events from your team to other tools. Your team needs an active Teams subscription, and only the owner and admins can add or change integrations. Other members can see what's connected.
- Open your team and click Team settings.
- Under Integrations, click Integrations.
- Choose a provider and click Connect.
- Enter the details, choose the events under Send these events, and save.
The providers are:
- Slack: posts updates to a channel.
- Microsoft Teams and Discord: post updates to a channel webhook.
- Zapier: triggers a Zap using a Webhooks by Zapier URL.
- Notion: adds a page to a database you choose for each event.
- Generic webhook: sends signed JSON to any URL you control. Use the Signing secret to check requests came from Katara.
You can send these events: Job requisition approved, Candidate hired, Referral hired, Candidate rejected, Onboarding task overdue and Onboarding completed.
Use Send test event to check a connection. Each integration shows whether its last delivery succeeded or failed. To pause, edit or remove an integration, use the controls on its card.